Freelance project management software mac

Essentially, they set up your LLC for you S-Corp if needed and handle all the payroll integration they use Gusto and all the tax filings. This can help make tax season a breeze.

The 53 Best Tools for Freelancers to Scale a (Real) Business

Following this line of thinking, project management tools are important for staying on top of assignments and not leaving money on the table! Here are our picks for the best tools for freelancers who need some help with project management:. Asana is a beautifully designed project management solution that is robust with features to the point that it can almost feel like too much sometimes. Trello is a project management tool that is best suited to those who appreciate visuals and graphs.

In Trello, you can create boards and add cards to represent tasks that you need to do or that you are assigned to. Trello is very flexible and can be used for just anything, from personal task management, to those related to your business and projects. Many top online publications use Trello as their editorial calendar Kinsta does! Basecamp is an all-in-one project management solution that includes functionality for to-do lists, message boards, and cloud storage.

One ideal application? Using a tool like Basecamp keeps all relevant information in one place, for all parties. One of the best things about being a freelancer is owning your time and being able to choose which projects you take on. The downside of working on your own time is that no one else is there to supervise you, which can be an easy way to procrastinate or lose focus.

The best tools for freelancers include productivity tools that help keep you on track. IFTTT integrates different apps and platforms together. All you need to do is select an app or platform, and a trigger action that will allow a different event in another or even the same application. Once you understand how it all works, you can create your own! Instead of bookmarking these things within your browser, why not save them to Pocket?

TextExpander can help by assigning shortcuts to these phrases. As TextExpander is only available with a paid plan, you might appreciate an alternative— Auto Text Expander , a Google Chrome extension. Ryan Robinson a Kinsta customer shares tips on how to write a cold email that converts. Additionally, here are some of the best tools for freelancers that can be used to make proposals. Proposify allows you to create beautiful proposals in half the time it would normally take, by offering a large library of beautiful templates.

Proposals designed on this tool are mobile-friendly. You can also add video to your proposal to make it more engaging. Proposify allows you to integrate with many others on this list of the best tools for freelancers. It also gives you feedback regarding things like how long the client looked at your proposal and if they accepted it or not.

Prospero helps you create proposals while also helping you price out each project. It will then help you create a proposal with ideal pricing, based on your answers. Are your products and services fairly straightforward? Record audio to go alongside a PDF! If one of your service offerings involves social media management, any of these tools could help you to do your job better.

SmarterQueue is a powerful social media scheduling tool that allows you to post across many different social networks and page types. They offer a bare-bones free and affordable paid plans, depending on your purposes with this tool. Run analytics reports and more to continuously improve your efforts. Another great thing about Hootsuite is that they have a great training platform—not just regarding how to use their tools, but also how to optimize your social media marketing efforts as a whole.

Like Hootsuite and Buffer, Sprout Social is another industry-standard social media management tool—especially popular with agencies and those managing multiple social media retainer clients. Like these other social media management tools, Sprout Social offers users a collaborative editorial calendar, analytics, and scheduling capabilities. Social Inbox makes it easy to respond to customers using your social channels to get in touch, for customer service needs. If you have or are working with a visual brand, Pinterest may be part of a relevant social media strategy.

BoardBooster has several features that can help you automate your Pinterest marketing strategy. Because you own your time when you work for yourself, many freelancers blur the line between work time and personal time. Timers or time-tracking software can be essential in the beginning of your freelance journey, in terms of helping you to get a feel of how much time you spend on your most popular service offerings. As you start to expand your business, they can also be useful for tracking the time of your contractors.

Hubstaff is a time tracker that was designed specifically for managing remote teams. Harvest is one of the most reliable time-tracking tools. It integrates with project management tools like Asana, Trello, Basecamp, and Quickbooks, and allows you to send invoices from the app, itself. It also lets you bill clients through the Client Billing feature—making it easy to also share relevant time tracking data.

RescueTime monitors your screen activity and allows you to keep track of how much time you spend on certain websites. It generates detailed reports that you can use to analyze patterns in usage and rectify any mistakes. Qbserve offers a similar tool, for Mac users. StayFocusd is a Google Chrome extension that limits the time you spend on time-wasting websites. Since it takes our brains 25 minutes to refocus from a distraction, this will help in improving your productivity. Toggl is one of the simplest time trackers available.

It allows you to track time with a single click. You can easily switch between different tasks and create reports.

Calendar Tools

Download the tool as a desktop application or as a Google Chrome extension. Working as a freelancer, you typically correspond with people all over the world. Tired of trying to figure out what time zone someone is in? Use a free tool like there. If you work with clients overseas, calling them over cellular networks can be expensive. Be it audio or video calls, the best tools for freelancders—video chat apps—have made the world seem smaller, facilitating global connections:. Skype is good for both voice and video calls, local or international.

Best Project Management Software for Freelancers 12222

It is free to use when both parties are on wifi, but you can also buy credits to use it to call international phone numbers. One of the most in-demand freelance skills today is content writing. It has been found that content marketing is effective in driving conversions and purchases , which is why many websites have a steady need for content especially SEO-optimized content. The Hemingway app is a free grammar checking tool that offers a number of useful insights into the written content that you create for yourself or for a client. Digging even deeper, Hemingway helps make your writing more concise and readable by making suggestions in terms of things like replacing jargon with simpler words, breaking up paragraphs, and changing active and passive voice for consistency.


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For even more proofreading tips please see our dedicated post here. Grammarly offers the best-paid grammar checking tool. Grammarly fixes grammatical errors, including subject-verb agreement, punctuation, and modifier placement, and can even detect correctly spelled words used in the wrong context.

The best thing about Grammarly is that it explains why the correction was made, helping you to continuously get better at writing. KWFinder can help. It offers a number of free lookups per day, in comparison to the now-limited but popular Google Keyword Planner or Ubersuggest. You can use this tool to really dig in and optimize for different search engines and different countries. If SEO is a big part of your freelance service offerings, consider investing in the more robust Ahrefs for keyword planning, backlink management, and more.

Trying to keep everything you need to know stored in your brain is a recipe for disaster. Use a tool like Evernote to get stuff out of your head and into an actionable and searchable note format.


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Organize notes into notebooks perhaps by certain clients and add tags to make it easier to find related information. Evernote is a simple app but extremely useful for brainstorming, writing blog posts, and taking notes on the go. Scaling your freelance business is infinitely easier with the best tools for freelancers at your disposal. In order to be effective, spend time setting up and getting to know the most relevant options for what you do—then watch your earnings grow!

What do you consider as the best tools for freelancers? Cool list. Very cool and nice looking. Some really interesting suggestions here. Thank you for compiling. Thank you for the awesome list guys! Some of them I already knew, but I also found some new ones that I will probably start using. Perhaps it could be worthy of a spot on the list?

Very well defined, thank you for this interesting article I am using FLEEP collaboration tool which helps me a lot in my business. It is also a better alternative of slack. This information is superb for project managers, indeed! Thanks for adding ProofHub to the list. From freelancers and small stores to mid-sized companies and the biggest brands; ProofHub is getting loads of love!

The list of tools is great. I just want to add ProofHub. It is a project management and collaboration tool. It makes it easier to make plans, better team communications, collaboration and etc. From beginner tips to advanced strategies, you'll find something useful that you can use today.

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The 10 Best Project Management Tools for Freelancers

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What Makes a Project Management Tool Right for Freelancers?

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Check out my top Then, you can outline everything that needs to happen from pitching to getting paid. Asana also allows you to upload attachments and share your projects with other people—meaning you can loop in your clients or collaborators depending on the situation. I recommend making a different board for every client. Then, depending on how each client handles submission and payment, you can make individualized lists for each step of the process. However, Wrike has a few unique features really set it apart. First, it automatically tracks how much time you spend on each task, which is really helpful if you charge by the hour or need to see how long a project is taking.

Second, it lets you create and share your project schedule. And third, Wrike integrates with a bunch of third-party apps, like Chrome, your email, cloud storage, and iCal. You can easily see which clients are your most valuable while also keeping track of basic contact info like phone numbers and emails. This is also cool: When you can make invoices in the app, the software tracks which clients have paid you, which clients have overdue payments, and which clients you still need to bill. This tool is definitely the way to go if you want a quick and easy way to keep all your assignments organized.

The reminder feature is super helpful—for example, maybe you need to interview someone for a story in the next eight days, so you can easily add a reminder at the four-day mark. Plus, Wunderlist pulls to-dos from emails. You can add endless fields, from links or numbers to text boxes, categories, and even maps. So if your typical assignments are pretty detailed and complex or you just want an app that gives you lots of customization power , Podio is worth checking out. You can also make project templates, which comes in handy if your freelance process can be replicated.

It has all the basic functionality of the others separate workspaces for separate projects, project and task creation, work history, etc. In fact, its design is nearly Mac-like in its minimalism and friendliness for new users. Furthermore, you can set due dates, add tags, and track your progress.